Country: United States of America
Closing date: 08 Aug 2015
Purpose of Position: The Program Officer (PO) will monitor and support IIE’s contractual services for USAID Participant Training programs. S/he is responsible for an assigned caseload of 25-35 participants in U.S. long-term programs and U.S. or third country short-term programs. The PO may support several USAID projects. Work is carried out independently under general supervision.
Essential Duties and Responsibilities include the following:
- Monitoring: (i) Monitors and supports the well-being, academic progress, and compliance with USAID and J1 visa requirements for 25- 35 international participants completing a degree in the U.S. (ii) Conducts campus visits to U.S. universities to monitor participants (ii) Supports and leads orientation and re-entry programs. (iii) Supports data maintenance in TraiNet. (iv) Enforces USAID Participant Training policies (ADS 252 & 253), supports the maintenance of operation manuals, recommends policy and procedural changes as appropriate.
- Program Development Process: (i) Assists with program development process for U.S. short term training programs. Research and identify potential short-term training providers (ii) Manage the competitive procurement of a training provider to meet specific technical needs, (iii) monitor the provision of training by the provider, (iv) prepare final report.
- Program Support: (i) Liaises with the IIE Placement division and field office on placement status. (ii) Contributes to and edits program reports for USAID. (iii) Reviews and monitors data and reporting for accuracy and completeness.
- Budgeting: (i) Prepares and monitors individual scholar budgets and/or short-term training budgets. (ii) Supports payment process for tuition payments, disbursements, and other program costs. (iii) Completes expense report in line with IIE policies following campus visits.
- Backstop Support: (i) Provides additional support as needed to backstop field offices in program development, procurement and implementation of in-country and third-country activities.
- Responsible for complying with applicable contract and USAID long-term training requirements and following all IIE policies and procedures.
Performs other related duties and functions as assigned.Education/Experience:
Undergraduate degree in related field required
At least two years of relevant work experience with participant and or/academic advising/counseling.
1 year USAID experience preferred
Study/work abroad experience preferred
Knowledge, Skills, and Abilities:
- Knowledge of ADS 252 and ADS 253 requirements preferred.
- Knowledge of TraiNet and other USAID systems and procedures preferred.
- Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills.
- Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.
- Ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.
- Ability to easily adapt to changing organizational needs and a fast-paced work environment; work independently without close supervision and as part of a team.
- High level of job-focused multi-tasking skills and ability to perform under pressure of deadlines.
- Ability to compare and evaluate possible courses of action and recommend or decide appropriate course of action.
- Familiarity with web-based, content management systems, virtual knowledge sharing platforms such as discussion forums, virtual classrooms, podcasts, and webinars.
- Proficiency with MS Office applications including Word, Excel and Outlook.
- Must have strong editing and proofreading skills.
Work Environment and Physical Demands: Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
How to apply:
Please apply online at: https://iie.hua.hrsmart.com/hrsmart/ats/Posting/view/1434