Country: United States of America
Closing date: 14 Dec 2016
Purpose of Position: The Portfolio Finance Analyst (PFA) is responsible for the administration of program funds including financial set-up, payments, monitoring and reporting for the Fulbright Student Program. The PFA will support the Portfolio Financial Operations Lead with analysis, grant/contract management, budgeting and reporting. The PFA will play a crucial role in ensuring efficient and accurate financial reporting and adherence to contract compliance. Work is performed independently under general supervision. Position is located in New York or Washington DC.
Essential Duties and Responsibilities include the following. IIE may add, change, or remove essential and other duties at any time.
- Budgeting: (i) Develop expenditure forecasts for programmatic activities, grantees, vendors, contractors and sub-recipients (ii) Support the development of cost proposals and cost narratives for new business
- Financial Deliverables: (i) Prepare financial deliverables, reports and invoices for submission to sponsor (ii) Monitor collection of required supporting documentation (iii) Track valuation and reporting of cost share as applicable
- Financial Accounting: (i) Set up new project codes (ii) Work with Controllers to resolve payable/receivable issues as needed (vi) Monitor checks and wire receipts from sponsor, credits and refunds from vendors, contributions, donations and other cash receipts
- Analysis: (i) Review and analyze program expenses against budget, explain variances (ii) Review travel expense reports, credit card reconciliations, cash advance requests for allowability, allocability and reasonableness (iii) Support program staff, management and sponsor with ad hoc financial analyses (iv) Review tax, SEVIS, travel and insurance charges to the program, make corrections as necessary and submit journal entries for cost transfers
- Grant/Contract Management: (i) Comply with applicable contract and sponsor requirements, OMB Circulars, FAR if applicable, and follow all IIE policies and procedures (ii) Raise potential compliance issues; serve as a compliance resource for program teams (iii) Work with Grants & Contracts and Legal teams to review vendor and sub-recipient agreements and amendments (iv) Ensure that all awards and deliverables are housed in IIE’s financial system (iv) Perform close-out of awards and sub-awards
- Training: (i) Train program staff on IIE’s financial policies and procedures, how to use IIE’s financial systems (Concur, PeopleSoft) and explain best practices (ii) Document and assist with development of financial processes and workflows for the program team (iii) Participate in IIE-wide initiatives and provide feedback to working groups as needed
Job Requirements
Education/Experience:
- Bachelor’s Degree required; business, accounting, economics, finance or related field preferred.
- At least two years of financial management experience required; preferably in a non-profit setting.
- Experience with educational institutions, international programs, and the administration of education abroad programs a plus.
Knowledge, Skills and Abilities:
- Knowledge of finance and accounting policies, procedures and administrative practices.
- Excellent knowledge of Excel required.
- Knowledge of federal rules and regulations including OMB A-81 preferred.
- Excellent interpersonal communication skills, both oral and written, including the ability to read and interpret documents such as policy and procedure manuals, and write clear, concise instructions.
- Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills. Ability to multi-task and prioritize competing projects with limited resources.
- Ability to exercise discretion on confidential matters.
- Knowledge of Microsoft Office 2010, database and internet software.
Work Environment and Physical Demands:
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IIE is an Equal Opportunity and Affirmative Action Employer of Females/Minorities/Veterans/ Individuals with Disabilities
Travel
10 to 25%
How to apply: